City of Freeport, Illinois Agenda For Tonight’s City Council Meeting

Pledge of Allegiance led by Alderperson Chesney

1. Approval of Agenda………………………………………………………………………….…….……………Voice Vote

2. Approval of Minutes from March 7, 2016..……………..…………………..…..………….…Voice Vote

3. Public Comments – Agenda Items (limited to 3 minutes per person)

4. Consent Agenda……………………………………………………………..……………….……………………Roll Call Vote All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Council member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda.

A. Approval to receive and place on file:

1) Finance Department Budget Comparison Analysis as of March 16, 2016
2) City Treasurer Monthly Investment Report for period ended February 29, 2016
3) Police Department Report on Activities for February 2016
4) Fire Department Report on Activities for February 2016

B. Approval of Water & Sewer Bills Payable (Registers #511 & 513) — $274,203.35
C. Approval of Payroll for pay period ending March 5, 2016 — $409,092.76
D. Approval of Finance Bills Payable (Registers #509, 510, 512, 514, 515) — $575,766.47

If applicable – Items removed from Consent Agenda

5. Public Hearing for Fiscal Year 2017 Public Transportation Program
Notice of Public Hearing The City of Freeport is preparing an application for funding to provide public transportation within the City of Freeport and throughout the County of Stephenson, Illinois, through Section 5311 of the Federal Transit Act of 1964, as amended, and the Illinois Downstate Operating Assistance Program. A public hearing will be held on Monday, March 21st, 2016, during the regularly scheduled City Council meeting at the Freeport City Hall Building, 524 West Stephenson Street, 3rd Floor Council Chambers, Freeport, Illinois beginning at 6:00 p.m.

6. Communication to Council and Action Items
· Approval to receive and place on file Audit Report and Management Letter Fiscal Year Ending April 30, 2015 as provided by Lauterbach and Amen LLP

· Approval of 2016 Materials Bid Proposal (rebid) for all bidders for contract 16-00000-00-GM
· Approval of 2016 Micro-Surfacing Program for apparent low bidder Struck & Irwin Paving in the amount of $103,889.72 for bids opened March 10, 2016 for contract 16-00000-03-GM
· Approval of Album Street Corridor Sites Environmental Remediation Project bids opened March 10, 2016 for apparent low bidder Fischer Excavating in the amount of $270,530.85

ORDINANCES — SECOND READING

7. 2ND READING OF ORDINANCE #2016-17: An Ordinance Amending Chapter 290 (Compensation and Benefits) of the Codified Ordinances of the City of Freeport, Illinois

The first reading was held on March 7, 2016. A motion to adopt was given by Alderperson Koester, seconded by Alderperson McClanathan. The ordinance was then requested to be on the Committee of the Whole for discussion. On March 14, 2016 the Committee of the Whole recommended the ordinance to council.

8. 2nd READING OF ORDINANCE #2016-18: An Ordinance Amending Chapter 460 (Operation Generally), Section 460.03 (Yield Intersections) Of The Codified Ordinances Of The City Of Freeport – Yield Sign Valleyview At Westwood

The first reading was held on March 7, 2016. A motion to adopt was given by Alderperson Koester, seconded by Alderperson Chesney. The ordinance was automatically laid over to tonight’s meeting.

9. 2nd READING OF ORDINANCE #2016-19: An Ordinance To Supplement The Appropriation Ordinance

Fiscal Year 2015-2016 For The City Of Freeport, Illinois (Fourth Supplemental)

The first reading was held on March 7, 2016. A motion to adopt was given by Alderperson Brashaw, seconded by Alderperson Koester. The ordinance was then requested to be on the Committee of the Whole for discussion. On March 14, 2016 the Committee of the Whole recommended the ordinance to council.

ORDINANCES — FIRST READING

10. 1st READING OF ORDINANCE #2016-20: An Ordinance To Provide For Public Transportation In The City Of Freeport And Throughout Stephenson County (Fiscal Year 2017). Presented by Community Development Director Alex Mills

11. 1st READING OF ORDINANCE #2016-21: Special Ordinance For Variation, Permit Or Amendment Of Codified Ordinances Of Freeport Illinois

Type of Relief: Special Use Permit to allow the sale of alcoholic beverages in an outdoor restaurant area in a M-1 (Limited Manufacturing District) at the property located at 928-930 West Galena Avenue Freeport, Illinois (PIN 18-13-25-477-021); Owner or Applicant: Frank Mazzarisi; The Freeport Planning Commission at their meeting held on March 15, 2016, unanimously recommended the Special Use Permit. There were no written objections filed on the petition. Presented by Community Development Director Alex Mills

12. 1st READING OF ORDINANCE #2016-22: Special Ordinance For Variation, Permit Or Amendment Of Codified Ordinances Of Freeport Illinois

Type of Relief: Special Use Permit to allow the sale of package liquor sales in a B2-1 (Limited Service Business Zoning Classification) at the property located at 1220 West Galena Avenue, Freeport Illinois (PIN 18-13-25-383-012);

Owner or Applicant: AB Oil Inc., 1220 West Galena Avenue; The Freeport Planning Commission at their meeting held on March 15, 2016, unanimously recommended the Special Use Permit. There were no written objections filed on the petition. Presented by Community Development Director Alex Mills

13. 1st READING OF ORDINANCE #2016-23-A: An Ordinance Amending Chapter 238 Entitled “Purchases and Contracts” To Create a New Section 238.25 To Be Entitled “Contracts For Outside Professional Consultants” of the Codified Ordinances of the City of Freeport, Illinois

This ordinance was recommended to council by the Committee of the Whole in the meeting held on March 14, 2016.

14. 1st READING OF ORDINANCE #2016-24: An Ordinance Discontinuing the Legal Department of the City of Freeport and Amending Chapter 234 of the Codified Ordinances of the City of Freeport, Illinois to Provide for the Position of City Legal Counsel
Ordinance requested by: Alderperson Klemm and Alderperson Chesney

15. RESOLUTION R-2016-10: Resolution In Support Of Funding The a5 Branding And Digital Marketing Campaign (3/7/2016 version) – This resolution was referred from the Committee of the Whole on March 14, 2016

16. RESOLUTION R-2016-12: Resolution Accepting the Special Warranty For Public Transportation Funding FY 2017 Presented by Community Development Director Alex Mills

17. RESOLUTION R-2016-13: Resolution Authorizing Submittal of a Combined Application For Section 5311 Non-Metro Public Transportation Capital/Operating Assistance and Downstate Operating Assistance Grant Funding (FY 2017) Presented by Community Development Director Alex Mills

18. RESOLUTION R-2016-14: Resolution For the May 1, 2016 Contract For The City’s Healthcare Coverage (Self-Funded NIHP) (presentation from Committee of the Whole on March 14, 2016)

19. Approval of a Northwest Illinois Development Alliance (NIDA) invoice for 3rd and 4th Quarter 2015 non-TIF (tax increment financing) related items in the amount of $23,685.00

20. Reports of Department Heads Fire Chief
· Request to authorize purchase of two cardiac monitors for use in firetruck/ambulances for the Fire Department
· Discussion on sale of vacant fire station located at 1819 S. West Avenue, Freeport Illinois

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