On The Agenda Freeport City Council June 15, 2020

NOTICE OF MEETING & AGENDA MONDAY, JUNE 15, 2020, AT 6:00 P.M.

Call to Order

Call the Roll

Pledge of Allegiance led by Alderperson Misek

1. Approval of Agenda Roll Call Vote

2. Public Comments – Agenda Items (limited to 3 minutes per person)

3. Consent Agenda –  Roll Call Vote All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Council member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. View consent agenda

A. Approve and place on file:

1. Approval of Audit from WipFli

2. Fire Department Reports – May 2020

3. Liquor Commission Minutes – May 14 and May 28, 2020

B. Approval of Lauterbach & Amen Reports:

1. Police Pension Fund Actuarial Valuation Report

2. Firefighters’ Pension Fund Actuarial Valuation Report

3. GASB 67/68 for Firefighters’ Pension Fund

4. GASB 67/68 for Police Pension Fund

5. GASB 74/75 Post-Retirement Health Plan

C. Financial Reports: General Fund, Library Fund, Water Fund, Sanitary Sewer Fund, Storm Sewer Fund – May 31, 2020

D. Cash & Investment Report – May 2020

E. Approval of Finance Bills Payable (Register #350 and unnumbered Register – invoices to be approved for registers dated June 4 through June 10, 2020) — $595,130.00.

F. Approval of Payroll for pay period ending June 6, 2020 — $460,918.89 with fringe benefit payments in the amount of $126,857.41 for a total of $587,776.30. If applicable – Items removed from Consent Agenda

4. Proclamation Presented by Mayor Miller  Juneteenth

5. Swearing-In Ceremony by Mayor Jodi Miller  William R. Boyer as Director of Public Works

6. Freeport Housing Authority Monthly Report Presented by Babette Jamison-Varner

7. Stephenson County Health Department Update Presented by Craig Beintema

8. Appointments Presented by Mayor Miller

Acceptance of re-appointment of Sara Stephenson Peska to the Board of Zoning Appeals Commission effective until June 30, 2025.

Acceptance of re-appointment of Michael Stingley to the Board of Zoning Appeals Commission effective until June 30, 2025.

ORDINANCES – SECOND READING

9. 2 ND READING ORDINANCE #2020-31: An Ordinance Adopting a Revised City of Freeport Employee Handbook At the June 8, 2020, Council meeting, Alderperson McClanathan moved and Alderperson Ross seconded to move this Ordinance forward for approval at the next regular Council meeting and the matter was automatically laid over to tonight’s meeting. Presented by Manager Bukas

ORDINANCES – FIRST READING

10. 1 ST READING ORDINANCE #2020-33: An Ordinance of the City of Freeport, Illinois Establishing a Fair Housing Policy View Memo Presented by Manager Bukas

11. 1 ST READING ORDINANCE #2020-34: An Ordinance Amending Part Two – Administration Code, Title Two – General Provisions, Adopting Chapter 239 to the Codified Ordinances of the City of Freeport Regarding Acquisition and Disposition of Real Property View Memo Presented by Manager Bukas  Request suspension of the rules

12. 1 ST READING ORDINANCE #2020-35: An Ordinance Amending Section 220.11(G) of the Codified Ordinances of The City of Freeport, Illinois Regarding the Composition of The Social Justice Committee Presented by Alderpersons Peter McClanathan and Eric Borneman RESOLUTIONS

13. ADOPTION OF RESOLUTION #R-2020-31: – Resolution Committing Local Funds for a Build Illinois Grant for Well House No. 11 Water Treatment Plant View Memo Presented by Director Kopanski BIDS

14. Motion to Approve Bid: Bid Opening on June 10, 2020, Empire Court Mill and Overlay View Memo Presented by Manager Bukas OTHER

15. Reports of Department Heads

16. City Manager’s Report

17. Mayor’s Report Appointments

 Appointment of Co-Chair TJ Jackson, Chief of Police Matthew Summers, Fire Chief Brad Liggett, Third Ward Alderman Art Ross, Anna Alvarado, Anthony Dedmond, Charles Threadgill, Evelyn Ramos, Jeannette Diddens, Joann McGee, Joy Sellers, Lance Ferguson, Mike Sowell, Pat Norman, Pat Pearson, and Pat Vandenburg to the Social Justice Committee effective immediately through December 15, 2020.

18. Council Announcements/New Business

19. Public Comments – Agenda or Non-Agenda Items (limited to 3 minutes per person)

20. Executive Session (Closed Session)

 Pursuant to 5 ILCS 120/2(c)(1) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor in a park, recreational, or educational setting, or a volunteer of the public body or against legal counsel for the public body to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act.

 Pursuant to 5 ILCS 120/2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.

 Pursuant to 5 ILCS 120/2(c)(11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.

21. Adjournment

Public Comments may be submitted:

Until 4:45 pm before the meeting begins via email at danderson@cityoffreeport.org or by dropping a letter in the Water & Sewer drop box located behind City Hall on Exchange St. These Public Comments will be read at the meeting. – During the meeting, cellphone no. 815.291.5865 will be available to call in comments. Calls will only be accepted at that number during the Public Comment section at the beginning and end of the meeting. That cellphone number will only be available during Public Comment. This phone will not be manned at any other time.

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